HOA Petition

The purpose of this meeting is to discuss with Olde Mill Village homeowners and Board members the lack of clear communication and presentation of the Boards 8 CCR proposals. 7 months went by without any communication to homeowners, then no special meeting was called for owner input. As the Board President stated on Facebook would happen. No listing of the 8 proposals was presented in the Dec.4 agenda for the coming annual budget meeting. Agenda was ambiguous and appeared to be only the annual budget meeting, until at the zoom meeting that did have zoom link up difficulties.(Some members could never connect). Briefly told amendment to come in ballot to vote on. *See agenda hand out. *See minutes handout. Budget meeting started at 6:10 after zoom issue, communication hurriedly sent by Facebook regarding it on Dec.17 there is no time stamp, but have to assume it was at the start of the meeting; improper communication and not many owners could be present. Budget meeting was adjourned at 6:30. So 20 minutes covered everything. No discussion of any of the specific 8 proposals that were coming by mail for a vote. Had these been provided, listed each in the agenda, owners would have had time to formulate questions. The meeting would likely have lasted much longer, with owner input. As it was, comments started coming on our neighborhood Facebook page with responses from our Board President and Secretary. The Zoom meeting should have been cancelled once Board and Management Co. Were aware there was a wrong Link sent and link up problem. Facebook is not the sole place for this communication. The Board and Management Co. Have all our email addresses and street addresses. Our Board has only ever held an annual Budget meeting. They do not communicate professionally or properly with owners. They say don't use Facebook to make your comments, but that is the only way we have been able to know how other owners and the Board feel. 7 months went by without any communication or an owner meeting for input and only in a ballot after the budget meeting do owners receive the proposed 8 written CCR changes for review. We have reviewed and at least 10% of owners are concerned about how all this lack of communication and responsibility compliance of the Board has occurred. We hereby request a special Board and homeowner physical meeting for discussion of these 8 proposals to have owner input on them. We also request the ballot be null and void and any tally vote from this Dec. 20 ballot also be void, until proper communication and owner input can occur. In 2026, after this meeting, perhaps a new written group of proposals can then be presented and properly communicated to all and then voted on. In the future, owners request special called meetings with documented agenda prior, so owner input can occur. We are asking for clear, concise transparent communication in regards to decisions made by our Board that affect our CCRs, Articles and it HOA By-laws. Whether a a Board you have to tell us or not. We are asking for this. We request to see bids for anything affecting Budget changes. We did not see those for the reason our Budget was reduced. What other companies provided bids/quotes. We ask for a group email co.munication on any discussions sent out by a member of the Board. If a comment or discussion applies to all owners then send it in a group chat/ email to all owners. If a concern is brought to our Boards attention by our management Co., currently Charleston Management Co. We, owners expect our Board to do their responsible part evaluate the concern and send response back to Charleston to address by letter the way to resolve the matter. The way it is currently set up, if our Board does not send something back to Charleston, it is dropped. This is evident in the non compliance the past few years. We personally know this because we sent in concerns that were never addressed. However after about 5 months the Board did formulate that preliminary survey that managed to ask about some of these. Never were they addressed by the Board or Management Co. Further. Our Board has allowed non co.iance to occur until they could propose changes that inclusively allow what they have allowed against our CCR's, in a hope that the vote will lead to the changes. Owner concerns are these proposals are written combined and without for ifuc numbers which could than allow any number of possibilities, such as for number of chickens an owner has. Currently CCR allows for no poultry! Our community corporation and HOA CCRs supersede and Harnett county regulations for poultry, and Harnett has a specific number only allowed.