HOA Petition

Our concern is Seven months went by, after the Preliminary survey, without any communication to homeowners from our HOA Board regarding the survey. Then, no special meeting was called for owner input, as the Board President stated on Facebook, would happen. She personally stated, "Have no fear, a meeting for owner input will be held." No listing of the 8 proposals was presented in the Dec.4 agenda for the coming annual Budget meeting. That agenda was ambiguous and appeared to be for only the annual Budget meeting. At the zoom meeting, that did have zoom link up initial difficulties.(Some members could never connect). The Board President briefly told about an amendment to come in a ballot to vote on. The minutes reflect this, with no documentation of specific review of the individual proposals so Owners could ask questions. *See agenda hand out. *See minutes handout. This Budget meeting started at 6:10, after zoom issue, communication hurriedly sent by Facebook regarding it on Dec.17 .There is no time stamp, but have to assume it was at the start of the meeting; improper communication and not many owners could be present. The Budget meeting was adjourned at 6:30. So, 20 minutes covered everything. No listing or specific review by the President or any Board member of each proposal coming ever took place. There is documented at the bottom of minutes page that after each agenda item, there was Zoom chat monitoring in case of any questions. What questions could be asked if no specifics were given until the ballot arrived at their homes? Had these been provided, listed each in the agenda, and gone over during the meeting, owners would have had time to formulate questions and ask during the Zoom chat for each agenda item. The meeting would also likely have lasted much longer, with owner input. The Budget meeting is on mute from owners, unless a question is asked in Zoom chat. Once the ballots were received at our homes, questions and comments started coming in on our neighborhood Facebook page to try and understand some wording of these proposals, how they came about and why there were not specific numbers included. Why "reasonable continued to be used, etc. Reasonable to whom? Our Board President and Secretary made frequent comments back on Facebook saying," If you don't like the wording, just vote No." They never told us specifically how they came up with the proposals and when the President said they had lawyer help writing them, I asked for the lawyers name and number. The President refused to give to me. Isn't it important that owners know what lawyer our Board used? Especially if one is being used, we would be paying for that input and it would be listed as legal fees in our budget. I was told, as others could read in Facebook comments, that she does not have to provide that and will not be doing so. She later came back and said they were given a list of lawyers from Charleston. She also said the lawyer, said, "Just tell them to Vote No, if they don't like the verbiage." How much information was even shared with that lawyer? If they were using a lawyer, the name should be documented. When we asked, Charleston said they did not provide a lawyer name to the Board. The Zoom meeting should have been cancelled once Board and Management Co. Were aware there was a wrong Link sent and link up problem. Facebook is not the sole place for this communication. The Board and Management Co. Have all our email addresses and street addresses. Our Board has only ever held an annual Budget meeting for owners. They do not communicate professionally or properly with owners. They say to us, don't use Facebook to tell us your concerns, yet that is the only way we have been able to know how other owners and the Board feel. The Board has used Facebook frequently to respond, as well as one member has used their private Facebook page to talk negatively about their Board work and neighbor owners. It was in a very negative and derogatory manner. We have reviewed and 10% plus of owners are concerned about the Board's lack of clear communication and their failure to carry out their responsibilities. We hereby request a special Board and homeowner physical meeting for discussion of these 8 proposals to have owner input on them. We also request that any and all Ballot results on these 8 CCR change proposals, due by Feb.15, 2026, be null and void. Proper communication and owner input at a Special called meeting should have been called to allow Owner discussion before any CCR proposal changes were written and distributed for a vote. In 2026, after this meeting, perhaps a new written group of proposals can then be presented and properly communicated to all and then voted on. In the future, owners request special called meetings with information of topic specifically included on the agenda prior, so owner input can occur. We are asking for clear, concise transparent communication in regards to decisions made by our Board that affect our CCRs, Articles and/or HOA By-laws. Whether our Board have to tell us or not, we are asking that they do communicate with their peer owner/neighbors. We request to see bids for anything affecting Budget changes. We did not see those for the reason our Budget was reduced. Especially in regards to the mowing/landscaping contract change. What other companies provided bids/quotes? What would hurt to provide these in the mail for owners to see? We ask for a group email communication be set up and utilized for any discussions sent out by a member of the Board. If a comment or discussion applies to all owners, then send it in a group chat/ email to all owners. This would be a great place to inform us all at once and for all to see the comments back. If a concern is brought to our Boards attention by our management Co., currently Charleston Management Co. We, owners expect our Board to do their responsible part evaluate the concern and send response back to Charleston to address by letter the way the owner will need to resolve the matter. The way it is currently set up, if our Board does not send something back to Charleston, it appears to not be addressed. This is evident in the non compliance the past few years. We personally know this because we sent in concerns that were never addressed. However after about 5 months the Board did formulate that preliminary survey that managed to ask about some of these. Never were they addressed by the Board or Management Co. Further.It then took seven months for them to send proposal changes in a Ballot without giving us any pre information. Our Board has allowed non compliance of CCR's to occur. A huge one has been their allowing poultry at several homes for over two years, when Poultry is not allowed in our CCR's. This is evident when a Board member comment acknowledges "at least there aren't any Roosters." Now, they propose in proposal #1 to allow poultry. Owner concerns are these 8 proposals are written combined and without specific numbers, such as in poultry. How many chickens, hens can an owner have? Current proposal doesn't state. So any number of possibilities could occur. Our community corporation and HOA CCRs supersede any Harnett county regulations.